Event & Party Package

Full-Service Planning and Day-of Coordinating

Plan and execute event, budget-plan, set-up, and day-of coordination, tear-down and so much more. This package is for our distinguished client with a demanding schedule. Planning an event can be a full-time job. Why not relax and enjoy? By hiring Fairy Godmother, you won’t relinquish control of your event, but you will be freed of the time consuming legwork it takes to make it happen.

This Event Package Offers:

Before the Event

Initial meeting to get an overview of wishes, colors, desires and theme
Meeting to review all services contracted by the client
Help with ambiance design – including floor plan, flowers, decor, lighting and more
Catering and menu development
Unlimited communication via email and phone
Vendor recommendations
Arrange appointments with professional vendors – attend final meetings as needed
Pass on any discount provided by vendors to the client
Review all your vendor contracts and contact vendors to confirm details
Offer discounted invitations and thank you notes
Will work closely with the designer in creating invitations and thank you cards
Entertainment suggestions
Meet with venue site to coordinate details
Seating arrangements assistance
Assist with designing of map direction
Coordination and ordering of all rental items including: tables, linens, flatware, glasses, lounge furniture
Planning the arrival and pick-up time of all rentals and deliveries
Create a detailed itinerary, contact sheet and map for the event vendors
Prime contact/liaison between the vendors and clients
Assist with all details and timeline at the venue
Continuous update of details and payments between professionals and client
Budget planning and bookkeeping – including due dates

One to Two Weeks Before the Event

Set up final event meetings with vendors
Personally contact each vendor event week to ensure their contracted services
Distribute final payments to vendors

Event Day

Set-up all venue tables and chairs
Place all linens
Set-up all silverware, glasses, plates
Place decor items
Confirm table numbers and chairs
Place menu cards
Distribute Gratuities to vendors and other service providers
Arrive at venue site, to check on details and decor
Provide an event day emergency kit
Provide two-way radios for the coordination team
Event Day coordination with no less than two coordinators (one lead and one assistant)

Day After the Event

Arrange for pick-up of all rental items

Drop us a line and request a free, no-obligation initial consultation. We’ll also send you more information about our services along with some helpful event planning tips and advice. Use our convenient online inquiry form at this link or you can call us at (661) 808-7816!